Planning a wedding often feels like juggling a dozen tasks at once. From picking the perfect venue to finalizing your attire, the process can get overwhelming. That’s why we’ve put together this complete wedding planning checklist—a straightforward, step-by-step guide to help you stay on track from the moment you get engaged to the big day.
Whether you’re organizing an intimate micro wedding or a traditional celebration, this checklist is tailored to keep things manageable and stress-free.
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How to Use This Wedding Planning Checklist
The checklist is organized in monthly phases based on a 12- to 18-month timeline. If you’re working with less time, just condense the tasks into a shorter timeframe. Prioritize essentials and consider assigning tasks to others when possible.
Pre-Planning: Getting Started
- Talk with your partner about your shared vision
- Set a budget and discuss who is contributing
- Draft an initial guest list
- Decide on the wedding type: small wedding, micro wedding, destination, or large event
12-18 Months Before
- Consider hiring a wedding planner
- Reserve your wedding venue
- Choose your wedding date
- Book major vendors: photographer, videographer, caterer, entertainment
- Begin wedding attire research and shopping
9-12 Months Before
- Finalize guest list
- Send save-the-dates
- Create your wedding website
- Start honeymoon planning
- Order your wedding dress and schedule fittings
- Reserve accommodations for out-of-town guests
6-9 Months Before
- Choose attire for the wedding party
- Attend tastings for catering and cake
- Set up a gift registry
- Work with your officiant on ceremony details
- Arrange guest and wedding party transportation
4-6 Months Before
- Confirm floral arrangements
- Order invitations and signage
- Book hair and makeup trials
- Start any DIY projects
- Finalize menu and rentals with vendors
2-4 Months Before
- Mail invitations
- Schedule final dress fitting
- Write personal vows
- Buy wedding bands
- Begin seating chart and place card prep
- Confirm final plans with vendors
1-2 Months Before
- Apply for your marriage license
- Enjoy pre-wedding celebrations like showers or bachelor/bachelorette parties
- Share detailed schedule with vendors and wedding party
- Provide caterer with final headcount
- Put together guest welcome bags or favors
2-4 Weeks Before
- Double-check all vendor confirmations
- Pack a wedding day emergency kit
- Break in your wedding shoes
- Practice first dance
- Finalize speeches and toasts
1 Week Before
- Pack for your honeymoon
- Delegate final tasks to trusted people
- Get your engagement ring cleaned
- Take time to relax
The Day Before
- Attend the rehearsal and dinner
- Lay out everything you’ll need for the big day
- Go to bed early and rest well
Wedding Day
- Eat a good breakfast
- Drink plenty of water
- Stick to your timeline and trust your vendors
- Pause, take it all in, and enjoy every moment
Final Thoughts
Wedding planning doesn’t have to be stressful. With this clear and comprehensive wedding planning checklist, you can approach your big day with confidence and calm. Whether you’re keeping it small or going big, being organized is your best asset.
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Happy planning!
Cedric Frazier spotlights wedding music, from first dances to processionals. As a working DJ, he gives insight into song selection and keeping guests on the dance floor. In his free time, Thomas enjoys concert photography, trying new restaurants, and Friday night fires with friends.
